TM02 Termination of Appointment of Secretary

A company secretary is an official of a company who is responsible for ensuring that the company complies with its statutory and regulatory obligations. He may also have a number of other job functions, such as mediating between directors and shareholders, conducting general meetings and authorising documents on behalf of the company.

A secretary’s is usually an employee of the company, and his appointment may be terminated because he has retired or moved on to a new job. Private companies are no longer legally obliged to have a company secretary, and those which do may wish to terminate the secretary’s appointment and take advantage of these new rules.

Companies House maintains detailed records on every company registered in England and Wales and these will include the name of the company secretary. When a company terminates the appointment of its secretary it must notify Companies House as soon as possible using this form. Alternatively, if the company has signed up to Companies House’s web-filing service, this notification can be completed online.