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AP03 Appointment of Secretary

A Company Secretary is an officer of a company who is responsible for ensuring that the company complies fully with its legal requirements under the Companies Act. He is able to authorise certain documents on behalf of the company, and is the person on whom legal proceedings and official papers may be served. In addition, he has a number of other statutory responsibilities.

Until recently, every company was required to have a company secretary. However, under the Companies Act 2006, private companies may dispense with the position. Where a private company chooses not to have a secretary, the law provides that any functions which normally belong to the secretary can be exercised by a director or by anyone whom the directors authorise.

Public companies are still legally required to employ a company secretary, who is either an accountant or a member of the Institute of Chartered Secretaries and Administrators.

Companies House keeps a record of who has been appointed to act as company secretary, and whenever there is a new appointment, Companies House should be notified by completing and returning a copy of this form.  Companies which are registered with Companies House’s web-filing service can complete and submit this form online at the Companies House website.

This form can be downloaded directly from the government website here.